# Upload a judgment

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1. MS Word files:
   1. open file and hold down \<Fn>\<Alt>\<F11> on keyboard \[or \<Fn>\<F11>]
   2. Visual Basic window pops up
   3. type **ActiveDocument.ConvertNumbersToText** in text box at bottom of window
   4. press **Enter**
   5. **Save** file immediately
2. PDF files:
   1. open file and click on **All tools** – menu opens
   2. click **Scan & OCR**
   3. click on **In this file**
   4. click **Recognize text**
   5. **Save** file&#x20;

#### On the admin page dashboard (LII ur&#x6C;**/admin/**), scroll to **judgments** from the list of menu items. Click the green **Add** button to begin.

<div align="left"><figure><img src="https://3085938641-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2FwzI8RYmmnR1XUtkKp8SY%2Fuploads%2FnzrTPH6kXYguQB8JHM7p%2FAdd%20judgment.png?alt=media&#x26;token=1cf4e582-2df2-4ecb-84b7-8ec7dce8e8bc" alt=""><figcaption></figcaption></figure></div>

#### The **Add judgment page** will load. Attach the judgment file (attach PDF only if MS Word file not available). The **Upload Tool** will extract metadata and populate the required fields. The fields with <mark style="color:red;">\*</mark> are compulsory fields and must be populated.

<figure><img src="https://3085938641-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2FwzI8RYmmnR1XUtkKp8SY%2Fuploads%2FUypotrs2lv1GgT0Khjsk%2FAttach%20file.png?alt=media&#x26;token=8755410c-4fae-4a66-8041-f01e2389dcc8" alt=""><figcaption></figcaption></figure>

1. Review the **Key details tab:**
   1. &#x20;Jurisdiction = Country in which Order of court applies
   2. Locality = Organ under which Court operates **(AfricanLII uploads only)**
   3. Court = Court handing down judgment
   4. Registry = Seat of Court's Registry (if specified in judgment)
   5. Case name = Applicant/Appellant v Respondent (refer to guide on case naming)
   6. Date = Judgment date
   7. Language = Language that the judgment is written in
   8. Published = box must be **ticked** so judgment appears on site
   9. Hearing date = Date of hearing or last day of proceedings
   10. Must be anonymised = box must be ticked so judgment is not visible on site until anonymisation process completed
   11. Anonymised = box must be ticked **ONLY** after anonymisation process completed
   12. Case action = main issue/legal basis for proceedings
   13. Outcomes = order of court
   14. Serial number override = insert number **ONLY** if court provides neutral citation in judgment
2. Review the **Case numbers tab**:
   1. Year = Year of case number
   2. Full case number as printed on judgment = Case number to be copied and pasted as per judgment
3. Review the **key details tab:**
   1. &#x20;Jurisdiction = Country in which Order of court applies
   2. Locality = Organ under which Court operates **(AfricanLII uploads only)**
   3. Court = Court handing down judgment
   4. Registry = Seat of Court's Registry (if specified in judgment)
   5. Case name = Applicant/Appellant v Respondent (refer to guide on case naming)
   6. Date = Judgment date
   7. Language = Language that the judgment is written in
   8. Published = box must be **ticked** so judgment appears on site
   9. Hearing date = Date of hearing or last day of proceedings
   10. Must be anonymised = box must be ticked so judgment is not visible on site until anonymisation process completed
   11.
4.
5. Under **judges**, enter the name of the judge on the Judgment. For cases with multiple judgments, list the judges in the order they should appear when the judgment is on the site.&#x20;
6. Click **save and continue editing**.

<div align="left"><figure><img src="https://3085938641-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2FwzI8RYmmnR1XUtkKp8SY%2Fuploads%2FFIuw675wnGesjZnUsF89%2FJudges%20lists.jpg?alt=media&#x26;token=ceb18756-b4c1-4320-8de0-6a8ceaabff32" alt="" width="563"><figcaption></figcaption></figure></div>

6. Under **case numbers,** enter the case number from the judgment in the string override field. Separate the matter type, number and year in the respective fields.

<div align="left"><figure><img src="https://3085938641-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2FwzI8RYmmnR1XUtkKp8SY%2Fuploads%2FH6JYdmerG96OyofxLJ0g%2FCase%20Numbers.jpg?alt=media&#x26;token=754851fe-3a30-4642-9518-f1b4a8522e05" alt="" width="563"><figcaption></figcaption></figure></div>

7. Click **Save** and your judgment will be successfully uploaded.
8. &#x20;Click **view on site** to view the judgment on the site.
9. To make **edits** to the judgment you have uploaded, click view on site, on top left hand corner of the judgment, Click the **edit button.**

<div align="left"><figure><img src="https://3085938641-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2FwzI8RYmmnR1XUtkKp8SY%2Fuploads%2Fz9Tc7A5OnSDjRKkW0B3d%2Fedit%20button.jpg?alt=media&#x26;token=53ec6440-4fc5-4f3e-97c3-1743a4a288e7" alt="" width="477"><figcaption></figcaption></figure></div>

7. Make the necessary changes and click save again.